Executive Assistant
The Role
The Executive Assistant will play a critical role at Global Polymer by providing professional administrative support helping ensure that the Owners are able to provide effective leadership. The executive assistant effectively manages schedules, analyzes data and prepares reports, responds in a timely manner to key stakeholders and regularly handles a high volume of requests and assignments professionally and confidentially. The Executive Assistant has regular interactions with Executive Leadership Team, outside agencies, volunteer leadership and other key relationships.
Responsibilities
- Provides professional administrative support to the Owners of Global Polymer including calendar management, extensive material development and follow-up for internal and external meetings.
- Provides email management support, including processing emails and flagging priority emails that need to be acted upon, drafting email responses for Owners to edit and send; reviewing and extracting valuable information communicated in emails and identifying opportunities to produce new interactions based on context gathered through email review.
- Ensures that Owners are thoroughly briefed and prepared for all meetings and events, proactively staying ahead of calendars. Collaborates with colleagues within and outside Global Polymer to provide relevant and timely information to Owners.
- Collaborates with Executive Leadership Team on matters relating to internal operations.
- Assists with creating meaningful interactions with key relationships internally and externally.
- Helps to ensure that schedule and activities are aligned with priorities.
- Manages travel for Owners, including thinking through and planning for anticipated needs.
- Coordinates events, manages various projects and proposals, and performs general accounting tasks as needed.
- Provides administrative and operational support for discreet initiatives within Global Polymer.
- Other duties as assigned.
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Requirements
- Bachelor’s Degree in Business or equivalent experience required.
- 3 years’ experience writing internal or external communications.
- 3 years’ experience of professional administrative support at executive level.
